From TechWriter

Our Word Templates include a number of shortcuts to simply style selection, cross-referencing and text insertion. The shortcuts are implemented in the Core Library template. If you place a shortcut to this template in your Word startup folder, these shortcuts will be available to all your documents.

Three shortcut groups are defined: Styles, Cross-reference and Insert. Chord shortcuts are used throughout. So, for example, Ctrl + H , means press the control key, then H, release both then press and release 1.

The shortcut keys were chosen to avoid, commonly used, Word features. Ctrl + H (Styles) replaces the replace dialog, Ctrl + R (cross reference) replaces right justify paragraph and Ctrl + J replaces fully justify paragraph.

Contents 1 Style Shortcuts 2 Cross Reference Shortcuts 3 Insert Shortcuts 4 Miscellaneous Shortcuts

Style Shortcuts

Shortcuts to apply styles share a common prefix: Ctrl + H . This prefix replaces the standard Word shortcut to show the Replace dialog, however the replace dialog can still be easily accessed using Ctrl + F .

Style	Type	Shortcut
Heading 1	Paragraph	Ctrl + H, 1
Heading 2	Paragraph	Ctrl + H, 2
Heading 3	Paragraph	Ctrl + H, 3
Body Text	Paragraph	Ctrl + H, B or Ctrl + H, N
Body First	Paragraph	Ctrl + H, F
Body Text Continuation	Paragraph	Ctrl + H, Shift + B or Ctrl + H, Shift + N
Picture	Paragraph	Ctrl + H, P
Caption	Paragraph	Ctrl + H, T
Code Inline	Character	Ctrl + H, C
Code Block	Paragraph	Ctrl + H, Shift + C
Monospace inline	Character	Ctrl + H, M
Monospace Paragraph	Paragraph	Ctrl + H, Shift + M
Don't Spell	Character	Ctrl + H, D
Equation	Paragraph	Ctrl + H, E

Cross Reference Shortcuts

Three shortcuts are available for inserting cross-references:

• Ctrl + R, F: insert a figure reference
• Ctrl + R, T: insert a table reference
• Ctrl + R, E: insert an equation reference

In each case, a prompt appears for the figure or table number. Type the caption number for the table or figure desired and press enter. A standard Word cross-reference is inserted.

Notes:

1. The Ctrl + R prefix replaces Word's standard shortcut for applying right justified paragraph formatting. However, this shortcut is not needed when styles are used.
2. If you don't get the expected cross-reference text, you may need to update the captions in your document. Select Update all fields from the Template menu to update the caption and cross-reference text.
3. Cross-referencing works only if you use standard Word captions. The short-cuts below can insert standard captions, or you can selection Caption from Word's Insert menu.

Insert Shortcuts

The insert shortcut group always starts with Ctrl + J . Note: that is J, not an I. Ctrl + I toggles italic text. The Ctrl + J shortcut replaces Word's standard shortcut for applying full justification to the current paragraph. However, this shortcut is not useful when styles are used.

Inserted	Style Applied	Shortcut
Figure caption	Caption	Ctrl + J, F
Figure caption	Caption Top	Ctrl + J, Shift + F
Table caption	Caption	Ctrl + J, T
Table caption	Caption Top	Ctrl + J, Shift + T
Equation Number	Equation	Ctrl + J, E

Miscellaneous Shortcuts

These are standard Word shortcuts that you may find useful.

Description	Shortcut
Toggle hidden characters (paragraph marks, spaces, tabs etc)	Ctrl +Shift + 8
Cut	Ctrl + X
Copy	Ctrl + C
Paste	Ctrl + V